Most CPA firms use 20 percent of their office space to store paper files, but experts note that document management technology can reduce that required space to 10 percent and lead to considerable cost savings.

Given that back-up files are stored off-site, document management software makes it easy for companies to retrieve documents when disaster strikes. Before going paperless, companies should consider the ways in which files will be converted, stored and organized.

When selecting a software application, they must ensure the digital system is consistent with their manual organizational processes to make the conversion easier on employees. Additionally, firms should think about the cost of installation, annual maintenance and updates, as well as worker training.

Read this article in its entirety and much more about developments in technology. Access Technology and Productivity Weekly, the MACPA's electronic technology newsletter for industry professionals, sponsored by Information, Inc.

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